How do I split Stripe processing fees in QuickBooks Online?

In QuickBooks Online, Stripe deposits the net amount into your bank, but your invoices reflect the gross amount. To reconcile without errors, create a Split Deposit with Line 1 as Gross Sales (Sales Revenue), Line 2 as Stripe Processing Fees (negative Expense), resulting in a net total matching the bank feed cleared deposit to the exact penny.

What is the Stripe Clearing Account method and why do bookkeepers recommend it?

The Stripe Clearing Account method is the industry-standard workflow recommended on r/Bookkeeping. Instead of matching hundreds of individual transactions in the bank feed, bookkeepers post gross sales, fees, and refunds to a Stripe Clearing bank account, and record payouts as simple transfers from the clearing account to the operating checking account.

How does the Beginning & Ending Balance Checksum prevent reconciliation errors?

QuickFinSync extracts Beginning Balance and Ending Balance from your bank statement header. It applies the mathematical formula (Beginning Balance + Inflows - Outflows = Calculated Ending Balance). If a bank line item or service charge is missing, QuickFinSync flags the exact variance before you import into QuickBooks.

What is a .QBO file and why is it better than CSV for QuickBooks?

A .QBO (QuickBooks Web Connect / OFX) file is an Intuit-standard financial exchange format. When imported into QuickBooks Online or Desktop, it automatically populates the Bank Feed without asking the user to manually map date, description, and amount columns.

Are my clients financial records and bank statements stored on your servers?

Solo conversions operate on 100% in-browser memory with zero server storage. For Bookkeeper Hub client links, the extracted transactions are sent over HTTPS, visible only to the bookkeeper, and automatically deleted after 7 days.

Does QuickFinSync work with Shopify Payments and PayPal Activity CSVs?

Yes. QuickFinSync features dedicated reconciliation engines for Shopify Payments and PayPal Activity downloads, automatically splitting processing fees, refunds, and generating balanced General Ledger journal entries.

Privacy Policy

Last updated: October 11, 2026

QuickFinSync ("we") is currently offered as a free early beta. This policy explains what data we process, why, and how you can control it.

1. Files you reconcile in the app

Bank statements, CSV exports and PDFs you open in the reconciliation engine are parsed in your browser. The raw files are not uploaded to our servers. Recent sessions you choose to keep are stored in your own browser's local storage.

2. Client portal uploads

When a client uses a bookkeeper's upload link, the file is parsed in the client's browser and only the resulting transaction summary is sent to our server over HTTPS. It is visible only to the bookkeeper who owns the link and is automatically deleted after 7 days.

3. Account data

Name, email address and a hashed password (or your Google account identifier if you sign in with Google).
Client records, categorization rules and portal submissions you create.
Session information (IP address and browser user agent) used for security and to show your active devices.
Feedback messages you send us.

4. Service providers

Hosting: a virtual private server operated by Hostinger (database and application).
Email delivery (when enabled): Resend.
Error monitoring (when enabled): Sentry, without request bodies or file contents.
Privacy-friendly, cookie-less analytics (when enabled): Umami or Plausible.

We do not sell your data and do not use it for advertising.

5. Retention

Portal submissions are deleted after 7 days. Account data is kept until you delete your account. Database backups stored on the same server are retained for up to 14 days and then overwritten.

6. Your rights

You can download all your data as JSON and permanently delete your account at any time from the Account window in the app. For any other request, contact us via the WhatsApp support button.

7. Changes

We will update this page if our practices change and note the date above.